Recruitment and additional elements

Recruitment into an Established Vacancy – Locally Employed Doctors (LEDS)

Purpose

To detail the steps required to ensure the correct process is undertaken when recruiting staff to an established rota vacancy. The below aims to highlight the touch points and recruiter actions. It is assumed that those referring to this document have experience of using the TRAC system.

Key

RM – Recruiting Manager

MC – Medical Compliance

REC – Recruitment

EMP – Employment

PYR - Payroll

STEPS

COMMENT

OWNER

Step 1:

Gap identified by RM in an established rota which requires recruitment.

RM

Step 2:

RM to engage with MC to request associated elements for whole time rota and grade. These elements are added as notes to TRAC packet clearly marked as ‘whole time equivalent’.

MC turnaround KPI is 24 hrs from notification.

RM/MC

Step 3:

REC episode worked through to offer stage at which point RM notifies MC of successful candidates and WTE

RM/REC/MC

Step 4:

MC to create a work schedule and update associated elements for any less than fulltime candidates. MC to issue schedule to RM/REC and successful candidate.

MC KPI is 48 hrs from notification.

MC

Step 6:

REC ‘hand off’ to EMP for ESR input of staff information. EMP gatekeeping role

REC/EMP

Step 7:

EMP ‘hand off’ to PYR for processing of pay elements and associated actions.

EMP/PYR