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You are in:Home/Working with Us/Workforce Systems- ESR and Smartcards/ESR - Electronic Staff Record/ESR Supervisor Self Service Guides
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ESR Supervisor Self Service Guides

ESR Supervisor Self Service is a national system which allows those with supervisor or managerial responsibility the ability to

manage annual leave for their teams (if not using HealthRoster)

record sickness and other absences (if not using HealthRoster)

record completed appraisals for their team members

record completed pay progression meetings for their team members

view their teams assignment/employment information

view their teams training compliance

PLEASE NOTE THE FOLLOWING KEY MESSAGES:

You will need to access ESR using your Smartcard in order to use Supervisor Self Service functionality. Logging in using manually typed username and password will only allow access to Employee Self Service.

Areas using HealthRoster to record and manage absences, i.e. sickness, annual leave etc. should not dual input the same information to ESR. A monthly process which is run at the start of the month will upload data from HealthRoster into ESR and data transferred covers the last full month e.g. absences up to 31st January will be uploaded to ESR in the first few days of February.

The below guides will show you how to complete the actions listed using Supervisor Self Service,

**Please ensure you are logged in to ESR and open the links in the MS Edge browser rather then Chrome.**

General

How do I manage my notifications?

How do I create vacation rules and grant worklist access?

How do I view and action my email notifications?

How do I manage Proxy Users?

How do I view my Organisation Chart?

My Team Absences

How do I view an employee’s absence calendar?

How do I record annual leave for an employee?

How do I enter an employee’s sickness absence?

How do I view employee absence history and entitlement balances?

My Team Training

How do I view the employee's learner homepage?

How do I enrol an employee in training?

How do I manage my team’s compliance and competency records?

How do I update an employee’s registration & membership details?

My Team Employment Information

How do I view staff employment information?

How do I record an Employee's Flexible Working Request?

How do I manage my teams Flexible Working requests?

Reporting

How do I view the standard dashboard in ESR BI?

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Email: workforce@rlbuht.nhs.uk

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